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HGTC Refund Policy
It is HGTC policy that students or their sponsors receive an equitable refund of tuition and fees upon the student's withdrawal.
Tuition Refunds for Credit Courses
It is the student's responsibility to initiate and complete the withdrawal process in order to request a refund. Students must go to their myHGTC account to drop classes. Refunds are based on the date the course is dropped.
Refund Policy Schedule
Tuition Refund % for Withdrawal or Reduction in Credit Hours
- Before classes begin - 100%
- During the Add/Drop period - 100%
- Period after the Add/Drop equal to the length of Add/Drop* - 50%
* For all semesters, including those shorter than full term, the 50% refund period is equal to the same length of the add/drop period for that term.
Note: Refunds for terms that vary in length from the traditional semester term will be proportional to the semester term. Refunds for accelerated classes must be requested through Student Accounts. For canceled classes, the full amount of the cost of the class will be refunded. These refunds will be processed after the Add/Drop period. If a student anticipated a refund due to an overpayment, the student must request reimbursement from Student Accounts. All refunds will be processed and payable by check or charge-card credit within 4-6 weeks after the start of the term. Refunds will be mailed to the student's address of record unless otherwise requested.
Financial Aid Refunds (TITLE IV Recipients)
Withdrawing or stopping attendance may result in financial debt for the student and
may also make the student ineligible for future financial aid, including loans. We
strongly urge students to consult with an Academic Advisor and a Financial Aid Counselor
to help them with decisions about withdrawing. Click here to view the College's Return to Title IV Policy, which provides an example of a Title
IV Refund.
Federal direct loan recipients must be attending at least 6 credit hours at the time they receive loan funds. If
records show that the loan recipient was not in attendance, immediate repayment of
the loan funds will be required of the student.
Stafford loan recipients must be attending at least 6 credit hours at the time they receive loan funds. If
records show that the loan recipient was not in attendance, immediate repayment of
the loan funds will be required of the student.
Refunds are now available through Direct Deposit; see the Direct Deposit Guide. Refund and repayment schedules and refund examples are also available upon request
from Student Accounts and the Financial Aid Office.
Workforce Development Refunds
It is the student's responsibility to request a refund from the Workforce Development
department at any campus at least one (1) working day before the class is scheduled
to begin. No refunds will be issued on or after the first day of class. At times,
there are exceptions that require more than one working day notification for a refund
request. Those instances will be noted in the published Class Schedule and/or other
publication or brochure advertising the class or program.
All refunds will be paid by check or charge-card credit. Refunds will be mailed to
the student's address of record unless otherwise requested.
Refund Appeals
Before adding, dropping or withdrawing from a class, students are strongly encouraged to speak with Student Accounts and the Financial Aid Office to discuss any potential financial ramifications of making a schedule change. If a student feels this policy has not been fairly applied or there are special circumstances that should be considered, a Tuition Appeal form may be completed and submitted to the Registrar’s Office on the Conway campus or the Admission’s Office on the Grand Strand and Georgetown campuses for credit courses. For noncredit courses, the appeal must be made to the Vice President for Workforce Development on the Grand Strand campus.
